Blog

The tickets’ digital journey – from booking to ERP system

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

Acubiz and travel agency ATPI have partnered to streamline travel expense management. Their combined solution seamlessly integrates flight bookings with expense tracking in a company's ERP system. ATPI ensures optimal trip planning, while Acubiz digitizes the Acubiz expense process, reducing manual work and providing clearer expense overview.

TL;DRAcubiz and business travel agency ATPI have integrated their systems so that airline bookings automatically flow into the expense management process: eliminating manual receipt handling for travel costs. Finance teams receive a complete, digital audit trail from booking confirmation to ERP posting, with no manual steps in between.

The partnership between Acubiz and the business travel agency ATPI helps companies with a seamlessly digital flow from booking of airline tickets to travel expenses in the ERP system. Today many mutual customers benefit from fully integrated digital solutions.

Acubiz collaborates with many travel agencies, whose cooperation with the global business travel agency ATPI goes back many years. ATPI specializes in the maritime industry and ensures that seamen and other offshore employees arrive at destinations around the world – at the right time and at the best price. It requires close cooperation with the customer to plan the trips optimally and in good time – otherwise travel expenses can be a negative surprise, says Kim Fuglsang, CEO at ATPI Denmark:

“Traditionally, we have been focused on creating savings for the customer through good planning to ensure the best airfares. We will continue doing this, but through the partnership with Acubiz we will create a digital comprehensive solution for our mutual customers within travel solutions. With increased overview and efficient internal processes across departments, companies can achieve even greater savings.”

Seamlessly digital flow

Acubiz and Nykredit enter into partnership

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

Nykredit and Acubiz forge a partnership, introducing the NEM – Nykredit Expense Manager app to aid small businesses in managing expenses, mileage, and receipts. This collaboration combines Nykredit's MasterCard solution with Acubiz's two-decade expertise in Expense Management. The NEM app, launching soon, aims to make business operations 25% more efficient, as per a recent survey.

TL;DRAcubiz and Nykredit have partnered to launch NEM, the Nykredit Expense Manager app, targeting Danish businesses with 1 to 10 employees. The app combines Nykredit's MasterCard Business solution with Acubiz's two decades of expense management expertise, and a Nordic survey confirms the partnership can deliver an average 25% efficiency improvement for small businesses handling expenses digitally.

Nykredit Bank launches an app targeted the company’s business customers, which will make it easier for business owners with 1-10 employees to register expenses, mileage and handle receipts. The app NEM – Nykredit Expense Manager – is the result of a partnership and close cooperation between Nykredit and Acubiz.

“At Nykredit Bank, we are committed to giving our business customers a little more time in everyday life by creating administrative easing, and the combination of our MasterCard solution and Acubiz’ app is an excellent example of how we can succeed together,” says Carsten Kruse, Director of Retail Business at Nykredit.

Acknowledgement of Acubiz

General Data Protection Regulation (GDPR) – It is now a reality

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

As GDPR rolls out, Acubiz celebrates two years of proactive preparation. With expert guidance from the Horten law firm, Acubiz navigated complex data agreements, highlighting the challenges of varied GDPR interpretations across EU countries. Adaptation remains key in this evolving data protection realm.

TL;DRAcubiz began preparing for GDPR two years before it came into effect on May 25, 2018, working with law firm Horten to develop data processing agreements early and treating the regulation as a competitive opportunity rather than a compliance burden. The process was complex given the varying interpretations of GDPR across EU countries, but Acubiz completed it with agreements in place for nearly all customers.

As of 25th May GDPR is now a reality. Acubiz looks back at two years of getting ready for this day. The law firm Horten has played an important role as adviser for the preparation of Acubiz’ data processing agreements – a process, which Acubiz’ CEO & Founder Lars de Nully initiated early on.

Partner of Horten law firm, Mads Nygaard Madsen tells that “The approach Lars de Nully has had to the GDPR is highly ideal – to see it as an opportunity rather than a burden.” Already two years ago, the two of them began outlining Acubiz’ data processing agreement, which was early compared to other organisations.

Affecting many areas

Acubiz presents gift checks totaling 20,000 kr. for Natteravnene Rudersdal and Skjold Gymnastikforening

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

Acubiz, after receiving Rudersdal's 'Year's Best Business Idea' award and a cash prize of 10,000 kr., generously doubled the amount to 20,000 kr. and donated it to Natteravnene Rudersdal and Skjold Gymnastikforening. Both organizations are recognized for fostering a safe and healthy environment for Rudersdal's youth.

TL;DRAfter winning the Rudersdal 'Year's Best Business Idea' award with a prize of 10,000 kr., Acubiz chose to double the amount to 20,000 kr. and donate it equally to Natteravnene Rudersdal and Skjold Gymnastikforening, two local organizations creating safe and healthy environments for young people in the municipality.

ADVICE of the month…

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

Acubiz highlights the importance of digitization for efficiency, safety, and employee satisfaction. Embracing digital tools is vital for modern business growth.

TL;DRDigitization delivers more than efficiency and productivity gains: it also creates a more attractive workplace, as employees increasingly expect digital tools and modern working environments. Acubiz outlines five concrete reasons why going digital in internal processes, including expense management, benefits employees, finance teams, and the business as a whole.

Digitization is often associated with company efficiency, productivity and competitivity. But these factors are not the only benefits. We encourage a digitally-driven workplace and we have developed 5 recommendations and benefits of digitizing your internal processes.

1. Invest in innovative technology to create an attractive working environment

Mileage documentation requirements

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

For tax-free refunds on work-related car use in Denmark, proper mileage documentation is vital. SKAT sets the documentation standards which include details like name, address, travel date, start and end points, kilometers traveled, and more. While spreadsheets are common for tracking, Acubiz offers a more efficient, GPS-enabled solution that ensures compliance with SKAT's requirements and streamlines the mileage refund process.

TL;DRSKAT sets specific documentation requirements for tax-free mileage refunds in Denmark, including name, address, CPR number, travel date, start and end points, kilometers driven, and reimbursement rates. Acubiz provides a GPS-enabled digital mileage solution that automatically captures these required fields, replacing manual spreadsheet tracking with a compliant and efficient digital process.

Do you need an overview of your fuel refund options? Read more below and become more aware of both SKAT’s requirements for your mileage documentation and on Acubiz’ solution for easier mileage registration.

If you use your own car for work-related purposes, you have the opportunity to get tax-free refunds from your employer, as well as if you are self-employed you have the option of mileage allowance. However, the tax administration office in Denmark (SKAT) requires mileage documentation, and it can additionally be a very slow and difficult process to keep track of your own mileage.

What requirements does the tax administration have for your mileage documentation?

Robots in finance processes?

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

Robotic Process Automation (RPA) can be applied in various finance processes

TL;DRRobotic Process Automation is moving from a 'nice to have' to a 'need to have' in finance functions, with clear opportunities in bookkeeping, controlling, and the transaction registration processes that Acubiz specifically addresses. Starting with parts of processes rather than full end-to-end automation is a proven approach that makes RPA accessible without requiring major upfront investment.

Recently, I’ve been very interested in how Robotic Process Automation (RPA) can be applied in various finance processes. RPA is a quite hot topic amongst leaders in finance functions. Obviously, this has something to do with its potential to effectively automate repetitive and time-consuming tasks and thereby enable the realization of significant cost savings or the release of resources for more value adding tasks.

How to get started?

Help – my job will disappear!

Martin Eriksen — Mon, 22 Jun 2026 10:00:00 GMT

Why is the biggest opponents of automation and process optimization those who think they know the most, even though they in fact know the least? I have worked with process optimization for more than 30 years and I’ve often encountered statements like: “we don’t do that around here”, “it takes no time” and “doing it manually is just as easy”. Progress and development links to changes – and it’s not as dangerous as many believe.

TL;DRFears about job loss from automation and process optimization are largely unfounded, according to over 30 years of hands-on experience. Acubiz and others working in finance automation consistently find that digitization redistributes employees to higher-value tasks rather than eliminating roles, and that the human capacity to adapt is far greater than most people assume.

Too many negative preconceptions

Do your employees cheat with their travel expenses?

Martin Eriksen — Mon, 22 Jun 2026 10:00:00 GMT

Oh yes! The headline might sound a bit harsh. But fact is, that expense fraud is a real challenge for many companies. Most organizations know that it happens, but few know the extent of the issue. Grab yourself a good cup of coffee and read on. Lars from Acubiz will share insights to the topic.

TL;DRExpense fraud is more common than most finance leaders realize, and it takes several distinct forms: incorrect private-to-business misclassification, inflated amounts, fictitious receipts, duplicate submissions, and mileage over-reporting. Acubiz finds that electronic route calculation alone reduces total mileage allowance costs by up to 15%, and that company credit cards significantly reduce the cash withdrawal fraud that is hardest to detect.

How to identify fraud?

Integration of software solutions and apps – what to consider?

Michelle Bendix Lauritzen — Mon, 22 Jun 2026 10:00:00 GMT

When you invest in new software and new applications for your organization, it’s important that you take potential system integrations into consideration. Many organizations and their employees get access to a growing number of digital tools, which is why you need to be able to see how various tools can work together. This applies to all types of software, but it’s especially applicable for integrated tools that is used by many users. Most organizations focus on providing the right tools for their employees and if they, at the same time, succeed in efficiently connecting these tools, then the foundation for accelerating productivity gains is laid.

TL;DRIntegrating your expense management software with your ERP, payroll system, and corporate cards is what transforms a standalone tool into a productivity multiplier. Acubiz connects with the most widely used Scandinavian and European financial systems: including Microsoft Dynamics 365 Business Central, e-conomic, and SAP: and supports a best-of-breed approach so you can keep the specialist tools your teams already rely on.

I always use to say: if you want maximal value from your investment in applications, you need to connect them to your other tools and systems where it is relevant.

Blog

The tickets’ digital journey – from booking to ERP system

Seamlessly digital flow

Acubiz and Nykredit enter into partnership

Acknowledgement of Acubiz

General Data Protection Regulation (GDPR) – It is now a reality

Affecting many areas

Acubiz presents gift checks totaling 20,000 kr. for Natteravnene Rudersdal and Skjold Gymnastikforening

ADVICE of the month…

1. Invest in innovative technology to create an attractive working environment

Mileage documentation requirements

What requirements does the tax administration have for your mileage documentation?

Robots in finance processes?

How to get started?

Help – my job will disappear!

Too many negative preconceptions

Do your employees cheat with their travel expenses?

How to identify fraud?

Integration of software solutions and apps – what to consider?

Company requirements vs. employee requirements