Benefits of Approved Digital Accounting Programs | Visma Acubiz

The new bookkeeping act requires digital accounting, placing specific demands on the software you use. Choosing an approved digital accounting program ensures compliance, saves time and money, guarantees a backup of your records, and enhances the security of your financial data.

TL;DRDenmark's new Bookkeeping Act requires companies to use an approved digital accounting program, and the benefits go well beyond compliance: time savings, automatic data backups, enhanced IT security, and reduced administrative overhead are all tangible gains. Acubiz outlines a practical transition plan for companies making this shift.

Advantages of Using an Approved Digital Accounting Program

There are several obvious advantages to choosing a digital accounting program that is approved and registered by the Danish Business Authority:

• Compliance Assurance: You can be confident that the system meets the current requirements, relieving you of a significant burden. However, it is still your responsibility to ensure that all documents and entries are recorded in the system.
• Time Savings: You save countless hours on the administrative tasks of recording documents, invoices, receipts, and other accounting materials. This not only saves time but also translates into substantial financial savings.
• Data Backup: You are assured of having a copy of your accounts. Providers of digital bookkeeping systems must be able to provide a secure backup to relevant authorities.
• Enhanced Security: You don’t need to worry about IT crime. The security around the storage of your accounting materials is much better and more stable.

Adapting Your Business to Digital Bookkeeping

When your business needs to meet the new digital bookkeeping requirements, it’s essential to have a clear plan for implementing a digital bookkeeping system.
Here are some concrete tips on how to make the transition to digital bookkeeping as smooth and seamless as possible.

1. Choose the Right Accounting Program

Start by selecting an accounting program that you are confident meets the bookkeeping requirements. If the system is listed on the Danish Business Authority’s public register, it guarantees that the system has been vetted by the authority.
Ensure that the accounting program fits the size and specific needs of your business.

2. Plan the Implementation

Create a detailed plan for how the accounting program will be implemented. Select responsible individuals to oversee the transition to the new system.

3. Train Your Employees in the New Bookkeeping System

Make sure that all employees involved with the new bookkeeping system receive proper training on the new program.
Many accounting programs offer courses and workshops to ensure that users understand how to use the system correctly.
Acubiz digital expense management can easily integrate with approved and registered bookkeeping systems.

Frequently Asked Questions

What are the practical benefits of using an approved digital accounting program?

The main benefits are compliance assurance with no need to verify requirements yourself, significant time savings on administrative tasks, guaranteed data backups held by the provider for authorities, and much stronger IT security for your financial records. The approved status means the Danish Business Authority has already vetted the system.

How do I know if an accounting system is approved under the new Danish Bookkeeping Act?

The Danish Business Authority maintains a public register of bookkeeping systems that meet all current requirements. If your system appears on this register, it has been formally vetted. If it is not on the list, you are personally responsible for verifying and demonstrating compliance.

What does an approved digital accounting system need to do with data backups?

Providers of approved digital bookkeeping systems are required to be able to supply a secure backup of your accounting records to relevant authorities on request. This removes the risk of data loss and ensures your financial history is preserved and accessible even if you change systems.

What steps should a company take to transition to a compliant digital bookkeeping system?

Start by selecting an approved program from the Danish Business Authority's register that fits your company's size and needs. Plan the implementation with a realistic timeline, migrate existing records, train your team, and document your bookkeeping procedures. Set your go-live date to meet your specific compliance deadline.