Change base currency and add currencies
The base currency is the currency you do your accounting in. You can change it and add the currencies your users need when they register expenses. Expenses in other currencies are converted to the base currency automatically.
🔍 Base currency or expense currency?
| Base currency | Currencies for expenses | |
|---|---|---|
| What is it? | The currency you do your accounting in | Currencies users can choose when they register |
| How many? | One | As many as you need |
| Where? | Administrate > Settings > Misc | Administrate > Currencies |
👉 Applies to: administrators who set up or change currencies.
💱 Step 1 – Change the base currency
- Go to Administrate > Settings > Misc.
- Choose the currency.
- Click Save.
✅ New transactions are converted to the new base currency.
⚠️ The change applies going forward. Earlier transactions are not converted. Set the base currency early in the setup.
💡 Do you have different base currencies in sister companies? Contact support and we will help you.
🌍 Step 2 – Add currencies for expenses
- Go to Administrate > Currencies.
- Click New currency.
- Fill in the details, see the table below.
- Click Save.
| Field | Example (Sweden) |
|---|---|
| Local currency | SEK |
| Local country code (ISO 3166-1 alpha-2) | SE |
| Local country code (ISO 3166-1 alpha-3) | SWE |
✅ The currency can now be chosen when users register expenses.
💡 Only add the currencies you actually use, so the list is easier for users.
❓ Frequently asked questions (FAQ)
Can I change the base currency when we already use Expense?
Yes, but it is best to set the right base currency from the start.
Are earlier transactions affected?
No, the change applies going forward.
Do I have to add currencies manually?
Yes, the currencies you want to use must be added under Administrate > Currencies.
Where do the exchange rates come from?
See Automatic exchange rates for expenses.
✅ Summary
- 💱 Change the base currency under Administrate > Settings > Misc
- 🌍 Add currencies under Administrate > Currencies
- ⚠️ The change applies going forward, so set the base currency early
- 📊 Expenses are converted to the base currency automatically