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Create a sub-account in the chart of accounts

With sub-accounts, you split an account into several parts, for example a sub-account for purchases where the receipt has been lost. Each part gets the right settings, such as VAT and receipt requirement, without you having to create completely new accounts.

🔍 Example

Main account Sub-account Description Setting
Parking 1 Lost receipt No receipt required and 0% VAT

✅ The sub-account can be selected when doing the accounting and when splitting the accounting. It does not show separately in reports or export files.

👉 Applies to: administrators who set up the chart of accounts.

➕ How to create a sub-account

  1. Go to Accounting > Accounts.
  2. Select the main account.
  3. Go to the Subaccount tab.
  4. Click New sub account.
  5. Fill in a unique sub-account number, for example 1 or 2, and a clear description.
  6. Click Save.

✅ The sub-account is ready to use.

💡 Give the sub-account a name that users understand, and only create the sub-accounts you need.

❓ Frequently asked questions (FAQ)

How do we handle a lost receipt?
Create a sub-account, for example Parking – lost receipt, with No receipt required and 0% VAT. Then the purchase can be accounted for without a receipt and without deducting VAT.

Can I create several sub-accounts on the same account?
Yes.

Can I change a sub-account?
Yes, you can change the details at any time.

When should I choose a sub-account instead of a new account?
When you want to split an existing account, for example for different VAT rates or for purchases where the receipt has been lost.

✅ Summary

  • ➕ Accounting > Accounts > main account > the Subaccount tab
  • 🔢 Enter a number and a description
  • 🍽️ Useful for different VAT rates and lost receipts

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