Keep paper receipts: what applies after the law change?

📄 What changed in July 2024?

Before, receipts you got on paper also had to be kept on paper. Since July 2024, the Swedish Bookkeeping Act allows the digital copy to be the valid document instead. The physical receipt then normally doesn't need to be kept.

👉 Applies to: everyone who photographs or uploads receipts in Expense.

⚠️ Your company's policy always applies. If your company has decided that originals must be kept or handed to the finance department, follow that.

✅ What the digital copy must be like

Requirement	What it means
Readable	All details on the receipt can be read.
Complete	The whole receipt shows, with date, amount, VAT and supplier.
Unchanged	The image is not edited or changed.
Saved in Expense	The receipt is registered, so it can be retrieved for an audit.

💡 Check the image before you save. If it is blurry or part of it is missing, take a new photo.

🗂️ When should you still keep the original?

⚠️ The receipt can't be read in the image
⚠️ Part of the receipt is missing in the image
⚠️ Your company requires the originals to be kept

❓ Frequently asked questions (FAQ)

Do I have to keep the paper receipt when I have photographed it?
Normally not, if the image is clear and the whole receipt shows. Always follow your company's policy.

Is a photo taken in the Expense app enough?
Yes, if the image is readable and shows the whole receipt.

Can my company require me to keep the receipt anyway?
Yes, the company's rules can be stricter than the law.

How long is the receipt kept in Expense?
For up to 10 years. Read How your receipts are stored and secured in Expense.

✅ Summary

📷 A clear image of the receipt in Expense is usually enough
✅ The image must be readable, complete and unchanged
📋 Your company's policy always applies