Reduce the number of Expense licenses

📄 How to reduce your licenses

1. Review how many people use Expense and deactivate users who have left.
2. Fill in the license change form.
3. Send it at least one month before the next quarter.
4. Expense registers the change for the next invoicing period.

✅ The reduced number shows on the next quarterly invoice.

👉 Applies to: administrators who are responsible for the licenses.

📏 Rules for reducing

💡 Tips for the best result

• 📅 Plan the change in good time before the turn of the quarter
• 👥 Check how many active users you have before you send the form
• 📊 Check that the right license type is reduced
• 🚫 Deactivate users who have left, see Deactivate users and free up licenses

❓ Frequently asked questions (FAQ)

How far in advance must I send the change?
At least one month before the next quarter.

Can I reduce by single licenses?
Yes, if you have no more than 10 licenses of the license type. Above that, you reduce in steps of 5.

Is there a minimum cost?
Yes, the total license cost cannot be lower than SEK 300 per month.

Is it enough to deactivate users?
No. Deactivating frees up licenses for new users, but to pay for fewer licenses you must send the form.

✅ Summary

• 📄 Fill in the license change form
• ⏱️ Send it at least one month before the next quarter
• 📉 Above 10 licenses, you reduce in steps of 5
• 💰 The minimum total cost is SEK 300 per month

🔗 Related articles

• • Buy more Expense licenses
  • License invoicing mid-quarter (pro rata)
  • Deactivate users and free up licenses