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Register a travel expense report in the Expense app
Going on a business trip? Create a travel expense report in the app, enter times and meals, and Expense calculates the per diem. Collect expenses and mileage allowance in the same travel expense report.
✈️ Step 1 – Create the travel expense report
- Open the Expense app and tap the plus sign (+).
- Choose Create travel expense report.
- Give the trip a name and a description, and enter internal accounts if your company uses them.
- Choose Domestic or Foreign. It decides how the per diem is calculated.
👉 Applies to: business trips with per diem, domestic and foreign.
📅 Step 2 – Enter times and destination
| Enter | Domestic | Foreign |
|---|---|---|
| Start | When you leave home | When you leave home |
| End | When you get back home | When you get back home |
| Sweden | – | When you leave and come back to Sweden |
| Destination | – | Country or destination |
Tap Save.
⚠️ Enter the times as exactly as you can. They affect how large the per diem is.
🍽️ Step 3 – Mark meals
Mark the meals that were included, for example breakfast at the hotel or a lunch your employer paid for. The per diem is then reduced automatically.
✅ Expense calculates the per diem.
🧾 Step 4 – Add expenses and mileage allowance
| Add | Do this |
|---|---|
| 🧾 Expenses | Open the travel expense report, choose the Purchases tab and tap +. Photograph the receipt and account for the purchase. |
| 🚗 Mileage allowance | Choose the Mileage allowance tab and tap +. Fill in the date, vehicle, number of kilometers and destination. |
👉 If it is representation, read Register representation.
💡 Start the travel expense report on the first day and add to it during the trip.
📤 Step 5 – Submit
Check the times, meals and receipts and submit the travel expense report.
✅ The travel expense report is sent on for approval.
❓ Frequently asked questions (FAQ)
How is the per diem calculated?
Automatically, based on times, destination and meals, according to Skatteverket's rules.
Do I have to enter the times exactly?
Yes, as exactly as you can. They affect the reimbursement.
When should I mark meals?
During the trip or before you submit.
Can I do everything in the app?
Yes, the whole travel expense report can be done in the app.
✅ Summary
- ✈️ Create the travel expense report and choose domestic or foreign
- 📅 Enter times and mark meals, and the per diem is calculated
- 🧾 Add expenses and mileage allowance and submit