Rounding and foreign currencies

Step	What happens	Example (base currency SEK)
1. Currency conversion	The amount is converted to your base currency with today's exchange rate	USD 100 × 10.50 = SEK 1,050
2. Rounding	The amount is rounded to a whole amount	SEK 100.35 → SEK 100

Rounding rule: 0.50 or more is rounded up, below 0.50 is rounded down. Example: SEK 100.75 → SEK 101.

👉 Applies to: administrators who want to understand how amounts in foreign currency and rounding are handled in the accounting.

Expense fetches market-based exchange rates from external sources. The rates are updated daily. You do not need to convert anything yourself.

Small differences can occur between the rate on the receipt, the card's rate and the rate in Expense.

✏️ The amount can be adjusted manually. Follow your company's policy for which rate applies.

Do users have to convert the currency themselves?
No, Expense does it automatically.

Why does the amount differ from the receipt?
Because of the exchange rate or the rounding.

Can the amount be adjusted?
Yes, according to your company's rules.

Expense automatically converts expenses in foreign currency to your base currency (SEK by default) with daily updated exchange rates, and rounds to whole amounts. Here you see how it works and what to do if the amount differs from the receipt.