Step 6: Export expense reports to accounting

📤 How does the export work?

• 📄 You create an accounting file, usually SIE, and import it into your accounting system
• 🔗 Or the verifications are sent directly via an integration, for example Fortnox
• ✅ Exported expense reports are marked as exported and are not included again

👉 Applies to: administrators. This is the last step in the checklist for getting started.

✅ Before you export

• ✅ The expense reports have the status Approved and the approval flow is complete
• 📊 All transactions are accounted for
• 📁 The chart of accounts and the internal accounts are set up correctly
• 📅 For SIE export, both the current and the previous financial year are filled in

👉 Otherwise the export may fail.

⚙️ Step 1 – Choose an export format (the first time)

1. Go to Administrate > Settings and choose the Import & Export tab.
2. Choose a format for export to accounting, for example SIE, CSV, TXT or an integration-specific format.
3. If needed, choose more export destinations: accounting, payroll and BGC.
4. Click Save.

👉 The formats available depend on your settings. If you need your own format, see Create a custom export format.

📤 Step 2 – Export the expense reports

1. Go to Accounting > Export to Accounting.
2. Enter the from and to dates and the verification date.
3. Click Print checklist and check that the right expense reports are included.
4. Click Export.
5. Download the file under My downloaded files.

✅ The file is ready to import into your accounting system.

📄 What does the accounting file contain?

• 📅 Verification date and verification number
• 📊 Accounting accounts and internal accounts
• 💰 Debit and credit amounts
• ✅ VAT information
• 👤 User information

👉 Do you need the receipts for the verifications? Export a PDF or PDF links, see Verification with accounting and receipts (PDF and PDF links).

🔗 Export directly to Fortnox

With the Fortnox integration, the transactions are sent to Verifications in Fortnox, and the receipts are included.

1. Go to Administrate > Settings > Integrations.
2. Choose Fortnox > Add.
3. Enter the verification series.
4. Log in to Fortnox and approve.

✅ The integration is active.

⚠️ The user who connects the integration needs an accounting license and archive space in Fortnox, and a payroll license if salaries are to be paid.

👉 Read the full guide, including import of internal accounts and reactivation: Fortnox integration

🛠️ Troubleshooting

📅 When should you export?

Many companies export weekly, monthly, at the year-end closing or before the payroll run.

👉 Adapt the routine to your finance process.

🎥 Watch the instruction video

💡 Tips for best results

• ✅ Always use Print checklist before exporting
• 🔄 Test the export format when you get started
• 📁 Use internal accounts consistently
• 📄 Save accounting files and PDF documentation

❓ Frequently asked questions (FAQ)

Which export format should I choose?
SIE is the most common, but choose the format your accounting system can import.

Can I export several expense reports at once?
Yes, all expense reports within the selected date range are included in the same export.

Can I export a file again?
Yes, via Previous exports and Reset export.

Can the export be automatic?
Yes, with an integration such as Fortnox the verifications are sent directly from Expense.

Are the receipts included?
To Fortnox, the receipts are included. With a file export, you can export the receipts as PDF or PDF links.

✅ Summary

• ✅ Export when the expense reports are approved
• ⚙️ Choose the format under Import & Export
• 📤 Export under Accounting > Export to Accounting after Print checklist
• 🔗 Or send directly to Fortnox

🔗 Related articles

• Step 5: Activate and follow the workflow
• Create a custom export format
• Fortnox integration
• Verification with accounting and receipts (PDF and PDF links)
• Export expenses, per diem and mileage allowance to payroll