Team Qhubeka ASSOS has made an important administrative decision. They’ve chosen to streamline their expense management processes with Acubiz. For some time, it has been a priority for Team Qhubeka ASSOS to minimize the administrative burdens linked to expenses, which naturally occur in the wake of cycling races all over the world.
TL;DRTeam Qhubeka ASSOS, the first African cycling team to earn a UCI WorldTour license, chose Acubiz to streamline expense management across their global race calendar. By automating expense registration, approval, and bookkeeping for the team's wide range of on-the-road costs, Acubiz frees up administrative time that can be redirected to the marginal gains work that determines results in elite cycling.
Team Qhubeka ASSOS was the first ever African cycling team to earn a UCI WorldTour license. With the license, they’re able to participate in the world’s biggest and most prestigious cycling races over the coming season. Qhubeka and ASSOS announced its arrival before the season, and the team is therefore racing under a new title sponsor and in new team colors in the years ahead.
In any organization, employees hold expenses on a regular basis, when they do their job. This also applies for a professional cycling team. That may be the Sport Director’s representation expenses in connection with sponsor meetings, the mechanic who buys a missing spare part at a local bike shop, the coach with mileage expenses for his/her further education or the rider who buys a cup of coffee when heading to a charity event.
There’re plenty of expenses. That’s why the administration chose to investigate whether it was possible to reduce the time spent on registration, approval, control and bookkeeping of expenses. Saving time in one area prompts more time in other areas. Time that can be used for optimizing processes, which is absolutely crucial in competitive environments such as elite cycling where the riders must have the best conditions for succeeding and winning races.
When it comes to cycling, people are often talking about finding hundredths of seconds on the bike’s aerodynamics or in the rider’s diets. Acubiz can’t help with that. On the other hand, our digital and automated expense management service can free up time and make everyday life a little easier for all employees.
Team Qhubeka ASSOS is a purpose-led, high-performance team, that races for something bigger than wins. They ride to help people in Africa to move forward with bicycles through the relationship with Qhubeka. Qhubeka is a charity where children and adults can earn bicycles and thus improving their access to schools, clinics and jobs. In the face of poverty, bicycles can change lives by helping to address socioeconomic challenges at the most basic level – helping people to get where they need to go.
The team has a Danish touch in the shape of Lasse Norman Hansen, Andreas Stokbro and Emil Vinjebo, while the former professional rider, Lars Michaelsen, is Head Sports Director. At Acubiz, we have already welcomed Team Qhubeka ASSOS at the Tour Des Alpes Maritimes race that went down in southern France in February. CEO and founder, Lars de Nully, was riding the team car together with Team Manager, Lars Michaelsen, during stage 2 in Fayence. Acubiz is looking forward to following the team this season and we’re cheering on the sideline.
Frequently Asked Questions
Why does a professional cycling team need expense management software?
A UCI WorldTour cycling team incurs a wide range of expenses on a global race calendar: Sport Directors' representation costs, spare parts purchased at local bike shops, coach mileage, and rider incidentals. Without a structured digital process, tracking, approving, and bookkeeping these costs across dozens of countries creates significant administrative overhead that pulls staff away from performance support.
What types of expenses does a cycling team typically process through Acubiz?
Team Qhubeka ASSOS processes expenses including Sport Director representation costs from sponsor meetings, mechanic purchases of spare parts, coach mileage for further education, and rider incidentals such as food and transport expenses. The common thread is that all of these are employee-initiated costs that need documentation, approval, and bookkeeping regardless of the sport.
How does Acubiz help organizations in competitive, time-critical environments?
By automating expense registration, approval routing, and bookkeeping, Acubiz eliminates the manual back-and-forth that typically occupies administrative staff. In a professional sports environment where every staff member's time has an impact on performance preparation, reducing routine administrative burden directly frees capacity for the work that matters most.
What makes Team Qhubeka ASSOS notable beyond cycling performance?
Team Qhubeka ASSOS was the first African cycling team to earn a UCI WorldTour license, allowing them to compete in the world's most prestigious races. The Qhubeka element of the team's identity is linked to the Qhubeka charity, which distributes bicycles to communities in Africa to improve access to education and work.