In a globalized world, business travels and employee expenses are increasingly influencing companies’ everyday activities. The many transactions can be difficult to keep on track, and employees might create excessive consumptions, if their expenses are not supervised and company policies are not enforced.
TL;DRA 2024 BCD Travel survey of over 1,200 business travelers found that two-thirds do not always comply with their company's expense policies, and a Deloitte survey found that 55% of travel managers see booking compliance as a top cost-control measure. Acubiz's Company Policy Manager automates policy enforcement at the point of expense submission, eliminating the compliance gap that exists when policies are communicated but not technically enforced.
A survey made by BCD Travel about travel policies in 2024, shows that about two-thirds of business travelers, out of the more than 1,200 participants, do not comply with their Company’s policies from time to time.
Furthermore, a survey made by Deloitte in 2024 about tendencies for business travelers, found that 55% of the surveyed travel managers, who participated in the survey, view booking-compliance as a top cost-control measure.
By defining, controlling and enforcing your company’s policies, you first and foremost increase the bottom line value. In addition to the financial benefits, you will make everyday life of your employees less complicated by ensuring that they do not lose track of what is right or wrong.
Effective and verifiable company policies are therefore of great importance to your company as:
Acubiz helps you and your company to keep track on, whether your company policies and guidelines are complied with.
Our Company Policy Manager delivers a wide range of options, making the process easy and manageable. You can, among other things, determine and control amount limits for each individual employee, which are enforced when the employee estimates his/her expenses – and furthermore, you can run randomized tests which control whether the required guidelines are complied with.
If you want to create transparency and a better overview, when you manage your employee transactions and in the end save both time and money, you can read more about Company Policy Manager here.
Contact us if you want to know how we can help your business or book a free online demo to learn more.
Frequently Asked Questions
What percentage of business travelers fail to comply with company expense policies?
A 2024 BCD Travel survey of more than 1,200 business travelers found that approximately two-thirds do not comply with their company's policies from time to time. A separate 2024 Deloitte survey found that 55% of travel managers rank booking compliance as a top cost-control measure, confirming that policy non-compliance is a widespread and recognized challenge.
How does Acubiz's Company Policy Manager enforce expense policies?
Company Policy Manager lets finance teams configure rules directly in the Acubiz platform: amount limits per employee, category restrictions, and mandatory fields. When an employee submits an expense, the system automatically checks it against these rules and flags violations before the expense reaches the approver. Randomized compliance tests can also be configured as an additional control layer.
What are the financial benefits of enforcing company expense policies more strictly?
Enforcing policies reduces unauthorized spending, prevents expense fraud, and eliminates the cost of processing and reversing non-compliant claims. The post notes that in a globalized business environment where travel and expense volumes are high, even marginal improvements in policy compliance directly improve the bottom line and reduce the administrative overhead of chasing corrections.
How does proactive policy enforcement improve the employee experience?
When policies are enforced automatically at the point of submission, employees are warned in real time if they are about to exceed a limit or violate a rule. This is better than discovering a policy breach after the fact, when the employee has already spent the money and must navigate a dispute. Clear, technically enforced rules reduce uncertainty and make compliance the default rather than the exception.