Close this search box.

Why company policies are important when you manage employee expenses

Explore the significance of company policies in managing employee expenses effectively. Enforcing policies ensures cost savings, simplifies employee routines, and enhances transparency.



In a globalized world, business travels and employee expenses are increasingly influencing companies’ everyday activities. The many transactions can be difficult to keep on track, and employees might create excessive consumptions, if their expenses are not supervised and company policies are not enforced.

A survey made by Egencia, the corporate travel brand of the Expedia group, shows that approx. 50% of the employees who participated in the survey, spend much more than what company policies allow, when they for example book their business trips.

By defining, controlling and enforcing your company’s policies, you first and foremost increase the bottom line value. In addition to the financial benefits, you will make everyday life of your employees less complicated by ensuring that they do not lose track of what is right or wrong. Effective and verifiable company policies are therefore of great importance to your company as:

  • You achieve far greater savings on the bottom line
  • They help you avoid financial fraud and / or overuse
  • They provide a better overview and transparency as employees are proactively warned if they violate company policies

Company Policy Manager – a service that complements your Acubiz EMS solution

Acubiz helps you and your company to keep track on, whether your company policies and guidelines are complied with. Our Company Policy Manager delivers a wide range of options, making the process easy and manageable. You can, among other things, determine and control amount limits for each individual employee, which are enforced when the employee estimates his/her expenses – and furthermore, you can run randomized tests which control whether the required guidelines are complied with.

If you want to create transparency and a better overview, when you manage your employee transactions and in the end save both time and money, you can read more about Company Policy Manager here or contact us.

Related articles

Are you ready for the new time registration law?

The new law on time registration has been adopted and will enter into force on 1 July 2024. The law outlines employees’ rights to rest periods and days off to protect them against working overtime. What does this new law mean for you as an employee or manager? We’ll try to answer that.

Visma Acubiz enters into a strategic partnership with TIMEmSYSTEM, which will elevate the offering of solutions for time registration to new heights.

Visma Acubiz and TIMEmSYSTEM are proudly introducing our partnership mTIME – the ultimate time registration system offering both high functionality and unmatched flexibility. Streamline your workflow effortlessly with features like automated holiday calculations, diverse employment term support, and seamless leave management. Say goodbye to obstacles and hello to productivity!

Opposing opinions on time registration 

While some view it as a restriction on flexibility and a form of control and surveillance of employees, others see it as a necessity to gain insight into how the company’s resources are utilized and to enable more accurate billing. Despite increased administrative costs and the required behavioral change, time tracking can provide managers and employees with a better overview of working hours and patterns.

The world’s top leaders’ predictions for 2024

PwC has asked more than 4,000 CEOs worldwide about how the future looks when speaking of economic growth, technological advancement, ai, and much more.

Meet Visma Acubiz: Sidsel from Finance

Follow Sidsel, our debtor accountant, through a typical day managing customer payments and invoices. Explore successful customer interactions, motivating factors, and the joy of turning negatives into positives. Discover Sidsel’s favorite Acubiz feature and her love for challenges, intense workouts, and constant curiosity.