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An automated and digital process for Invoice Management

Simplify the process of receiving, reviewing, and processing invoices, reducing manual data entry and errors.

Bye heavy processes, Hello

Automatic Invoice Workflow

A faster and more efficient workflow for employees and Finance.

Flexible approval flow

Approval on mobile or PC, regardless of time and place.

Optimal Resource Utilisation

Time-consuming data entry and lack of visibility are a thing of the past.

Automatic Invoice Handling in 3 steps

Scanning and Data Capture

The invoice is received in Acubiz and automatically scanned. The data is then extracted and structured for further processing.

We use the scanning engine from Paperflow, which specialises in developing AI-driven software for invoice scanning.

Accounting and Approval

After automatic accounting, the invoice is first sent for verification by the requester and then for final approval, such as from the immediate supervisor. All approvals can be done via mobile or PC.

Data Export

After final approval, the ready-for-accounting data is now prepared for automatic transfer or upload to the financial system.

The requester can also edit expense type, dimensions, or add a comment if relevant before forwarding it in the workflow.

Benefits of automatic Invoice Management for finance users

The supplier invoice is visible in the employee’s approval overview where he/she can verify and approve the supplier invoice and check that the purchase of the product or service is correct in terms of quantity, amount etc. The employee can also edit cost type, dimensions and write a comment.
The employee in the finance department receives the supplier invoices in Acubiz Invoice.
Data is captured from the supplier invoice. We use the scanning engine from Paperflow.
The finance employee sends the supplier invoice to the employee/request for approval.
Once the supplier invoice has been approved, it can be paid and further processed in the finance system.

Benefits of automatic Invoice Management for the employee

Acubiz has nearly 300,000 users spread over 52 countries and close to 1,000 companies

Used by many all year around

Yearly Invoices Processed

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Invoice Management Should Be Easy

Invoice Management with Acubiz

With Acubiz, this workflow can be set up to happen automatically. Invoices are automatically scanned upon receipt, and the data is automatically captured and classified.

The invoice will be automatically sent for verification by the requester and then for final approval. Once the invoice is approved, accounting-ready data is ready for automatic transfer or upload to the financial system.

Complete Digital Documentation of Invoices

With an automated and digital invoice process, there is both overview and control over documentation. This also means that it becomes easy to trace back to the original invoice and follow its journey from purchase to approval.

Acubiz can handle most invoice formats (e.g., OIOUBL, EAN, and PDF invoices).

Handling of Electronic Invoices (E-invoices)

An invoice, also known as a cost invoice or supplier invoice, specifies and requests payment for the goods or services agreed upon between the supplier and the customer.

An electronic invoice, or an e-invoice, is not simply an invoice sent as a PDF, for example. Electronic invoices are sent and received in a standardized and structured format, such as OIOUBL/EAN.

We'll Help You Get Started

We’ll assist you in setting up the automated process. We can help you with receiving all future electronic invoices in OIOUBL format from suppliers directly into Acubiz. We are also available to help configuring creditors, accounts, and dimensions.

Adapting Acubiz to your organisational structure is also something we can help with. Creditors can be set up with default accounting, allowing automatic recognition. Distribution rules and approvers can be set up based on your company’s organisational structure.

Your Questions. Answered.

What is digital invoice management?
Digital invoice management is a modern way of handling and processing invoices. It reduces the need for manual data entry and decreases the risk of errors within the company. You can say goodbye to cumbersome, time-consuming processes and instead enjoy a faster and more efficient way of managing invoices.

An electronic invoice, also known as an e-invoice, is not just a PDF invoice but any invoice that is sent or received electronically. Acubiz helps in receiving and handling electronic invoices, saving you time and improving efficiency in the invoice management process.

When an invoice arrives, it is automatically scanned, and the relevant information is extracted. The invoice is then sent for approval, which can be done from either a mobile device or a computer. Once approval is in place, the necessary financial data is ready for transfer to your financial system – completely automatically.