The invoice is received in Acubiz and automatically scanned. The data is then extracted and structured for further processing.
We use the scanning engine from Paperflow, which specialises in developing AI-driven software for invoice scanning.
After final approval, the ready-for-accounting data is now prepared for automatic transfer or upload to the financial system.
The requester can also edit expense type, dimensions, or add a comment if relevant before forwarding it in the workflow.
With Acubiz, this workflow can be set up to happen automatically. Invoices are automatically scanned upon receipt, and the data is automatically captured and classified.
The invoice will be automatically sent for verification by the requester and then for final approval. Once the invoice is approved, accounting-ready data is ready for automatic transfer or upload to the financial system.
With an automated and digital invoice process, there is both overview and control over documentation. This also means that it becomes easy to trace back to the original invoice and follow its journey from purchase to approval.
Acubiz can handle most invoice formats (e.g., OIOUBL, EAN, and PDF invoices).
An invoice, also known as a cost invoice or supplier invoice, specifies and requests payment for the goods or services agreed upon between the supplier and the customer.
An electronic invoice, or an e-invoice, is not simply an invoice sent as a PDF, for example. Electronic invoices are sent and received in a standardized and structured format, such as OIOUBL/EAN.
We’ll assist you in setting up the automated process. We can help you with receiving all future electronic invoices in OIOUBL format from suppliers directly into Acubiz. We are also available to help configuring creditors, accounts, and dimensions.
Adapting Acubiz to your organisational structure is also something we can help with. Creditors can be set up with default accounting, allowing automatic recognition. Distribution rules and approvers can be set up based on your company’s organisational structure.
An electronic invoice, also known as an e-invoice, is not just a PDF invoice but any invoice that is sent or received electronically. Acubiz helps in receiving and handling electronic invoices, saving you time and improving efficiency in the invoice management process.