New era of Acubiz

A purchase takes seconds. Why should the rest take longer?

The new Acubiz handles more of what comes after the purchase on its own: receipt, coding, control and approval. It is in beta right now, and you can be among the first to see it.

Checked against your policy

The Acubiz dashboard with to-do list, pending expenses and recent activity

What is new at Acubiz?

The change is not a longer list of features. It is how much of the work happens without anyone doing it.

Work that does itself

Fewer manual steps for the employee, the approver and finance.

Conversational AI assistant

Helps the employee submit correctly the first time, supports the approver and answers questions about your policy.

Automatic cost coding

AI links the expense to account, cost centre and dimensions, and learns from your own patterns.

Intelligent approval flows

Routes to the right approver, flags anomalies and auto-approves what falls within policy.

Real-time analytics

Continuous insight and automated alerts, so budget variances are caught early.

Control that keeps up

Built for European requirements: GDPR, EU VAT and CSRD reporting.

Audit trails that cannot be altered

Timestamped logs on every transaction, access and change logs, and read-only access for your auditor.

GDPR-native data architecture

Data in EU infrastructure, built-in erasure workflows and role-based access with full logging.

VAT and tax rules per country

Automatic VAT coding, validation against national rules and audit-ready documentation.

CO₂ and sustainability

Automatic CO₂ tagging per expense and travel type, ready for Scope 3 reporting.

Integrations

Ready-made connectors and an open API, so the flow holds together all the way to the books.

ERP systems

Connectors for Visma.NET, e-conomic, SAP, Microsoft Dynamics 365, Oracle and the other Visma ERPs.

Payroll and HR

Dataløn and Intega, plus automatic provisioning and deprovisioning of users via Entra ID.

Company cards

Transactions are imported automatically, virtual cards included, and reconciled without manual matching.

Open REST API and webhooks

Documented API and event-driven webhooks for your own systems and BI tools.

Inside the app

Swipe through the flow: the overview, the receipt, the coding and the mileage.

**Everything in one place**What is awaiting payout, what is still a draft, and what is waiting for someone else.

**Photograph the receipt**The app finds the edges. You do not have to crop or line anything up.

**Read, not typed**Amount, currency, country and date are taken straight off the receipt.

**Every line accounted for**The items on the receipt are listed one by one, with VAT split out.

**Mileage without the odometer**Pick the route. It works out the distance and what has already been driven.

**Out and back**Return trip in one tap, and the distance follows along.

How can your company use it?

The same flow solves four different problems at once. Here is what changes for each of them.

Employee

Done the moment you pay

Card spend turns up on its own
Photograph the receipt for everything else
It tells you straight away if something is missing

Approver

Only what really needs your judgement

It approves routine expenses that fall within policy
It flags what looks wrong and explains why
Approve the rest from your phone in seconds

Management

See the spend while you can still act on it

Spend as it happens, not at month-end
A warning when a budget is about to slip
CO₂ per department and travel type

Finance

Handle the exceptions, not every receipt

It suggests the coding and learns from your own data
It applies VAT and country rules inside the flow
An audit-ready trail on every transaction

Questions about the new Acubiz

It suggests, you decide. Coding and routing are proposals a person can change, and anything outside policy is flagged rather than pushed through. Every step is logged, so you can always see what the system did and what a person did.

You set the rules. Policy is defined per department or region, violations are caught in real time and can be blocked, and you decide what is allowed to auto-approve. Finance handles the exceptions instead of every transaction.

VAT codes are assigned per country and validated in real time against national rules, and the documentation package is built to be audit-ready.

A purchase takes seconds. Why should the rest take longer?

Three things that change the work

Work that does itself

Conversational AI assistant

Automatic cost coding

Intelligent approval flows

Real-time analytics

Control that keeps up

Audit trails that cannot be altered

GDPR-native data architecture

VAT and tax rules per country

CO₂ and sustainability

Integrations

ERP systems

Payroll and HR

Company cards

Open REST API and webhooks

Three things that change the work

Trusted by nearly 300,000 users spread over 52 countries and close to 1,000 companies

Used by many all year around

3.5M+

1.4M+

Why Acubiz for private outlays?

From purchase to posted

Six screens from the new Acubiz

It looks different depending on where you sit

Done the moment you pay

Only what really needs your judgement

See the spend while you can still act on it

Handle the exceptions, not every receipt

Get a Personal and Non-binding Demo of Acubiz

Be among the first to see the new Acubiz

Questions about the new Acubiz

A purchase takes seconds. Why should the rest take longer?

Three things that change the work

Work that does itself

Conversational AI assistant

Automatic cost coding

Intelligent approval flows

Real-time analytics

Control that keeps up

Audit trails that cannot be altered

GDPR-native data architecture

VAT and tax rules per country

CO₂ and sustainability

Integrations

ERP systems

Payroll and HR

Company cards

Open REST API and webhooks

Three things that change the work

Trusted by nearly 300,000 users spread over 52 countries and close to 1,000 companies

Used by many all year around

3.5M+

1.4M+

Why Acubiz for private outlays?

From purchase to posted

Six screens from the new Acubiz

It looks different depending on where you sit

Done the moment you pay

Only what really needs your judgement

See the spend while you can still act on it

Handle the exceptions, not every receipt

Get a Personal and Non-binding Demo of Acubiz

Be among the first to see the new Acubiz

Questions about the new Acubiz

What happens when the AI gets something wrong?

Does automation mean we lose control?

We operate in several countries. Does VAT still work?