Expense management software compared for ERP and payroll integration
For most finance teams the real work starts after the receipt is approved: it has to reach the ERP, and mileage and per diem have to reach payroll.
TL;DR: If expenses, mileage and per diem must flow into both your ERP and a Danish payroll system without manual exports, check which payroll systems each tool connects to, not just which accounting systems.
Danish payroll integration
Built for Nordic finance teams
This comparison is for finance and payroll teams in Danish and Nordic companies that want approved expenses booked in the ERP and reimbursed through payroll without re-typing.
We compared three tools that Danish buyers often look at, using only each vendor's own public pages. Where a vendor does not state something publicly, the table says so.
Acubiz is our own product. We have kept the same rules for Acubiz as for everyone else: every claim links to a public page, and we list a limitation for each tool, including our own.
- 01ERP and accounting integrationApproved expenses should be booked without manual entry.
- 02Danish payroll integrationMileage and per diem are paid and reported through payroll.
- 03MileageDistance and rates must be documented for tax-free reimbursement.
- 04Per diemDanish per diem rules include limits such as the 12-month rule.
- 05Company cardsCard transactions must be matched with receipts and booked.
Side by side
| Criterion | Acubiz | Pleo | Continia Expense |
|---|---|---|---|
| ERP and accounting integration | Listed integrations include e-conomic, Business Central, SAP, NetSuite and Uniconta | Listed integrations include e-conomic, Dinero, Xero and NetSuite | Runs inside Microsoft Dynamics 365 Business Central |
| Danish payroll integration | Danløn, Visma Dataløn, Lessor, Proløn and SD Worx | Not stated publicly | Visma Dataløn; other payroll systems via report export |
| Mileage | Yes, with Google Maps and rates updated to SKAT rules | Yes, distance calculated from start and end address | Yes, with Google Maps |
| Per diem | Yes, according to national rates | Yes, country rules not stated publicly | Yes, including the Danish 12-month rule |
| Company cards | Own AcuCard (physical and virtual Visa) and existing cards such as Mastercard, Visa, American Express, AirPlus and First Card | Pleo company cards with individual spending limits | Imports corporate card transactions into Business Central |
Sources (15)
- https://acubiz.com/integrations
- https://acubiz.com/integrations/visma-datalon
- https://acubiz.com/features/company-mileage/
- https://acubiz.com/features/allowance/
- https://acubiz.com/features/company-card-purchase/
- https://acubiz.com/features/outlays/
- https://blog.pleo.io/da/bedste-software-til-udgiftsrapporter
- https://www.pleo.io/en/integrations
- https://www.pleo.io/en/features
- https://blog.pleo.io/en/mileage
- https://blog.pleo.io/en/pocket-per-diem
- https://www.continia.com/solutions/continia-expense-management/
- https://learn.continia.com/module/em-administraiton/reimbursment
- https://docs.continia.com/en-us/continia-expense-management/business-functionality/local-functionality/denmark/setting-up-the-12-month-rule-for-per-diem-expenses-dk/
- https://acubiz.com/features/acucard
Strengths and things to consider
Acubiz
Best for: Companies that want expenses, mileage and per diem to flow into their ERP and a Danish payroll system automatically.
- Integrations with five Danish payroll systems
- Wide range of ERP and finance system integrations
- Own AcuCard company cards, or the company cards you already have
Focused on expense management, so supplier invoices need a separate solution
Pleo
Best for: Companies that want their own company cards with spending limits for many employees.
- Company cards with individual spending limits
- Accounting sync with e-conomic, Dinero and other systems
- Mileage and per diem as part of reimbursements
Payroll integration with Danish payroll systems is not stated publicly
Continia Expense
Best for: Companies that run Microsoft Dynamics 365 Business Central and want expenses handled inside it.
- Fully embedded in Business Central
- Danish per diem 12-month rule supported
- Mileage with Google Maps
Built for Business Central only
Direct payroll integration is limited to Visma Dataløn
Choose by how you work
Acubiz is a strong fit if
- You want mileage and per diem paid through Danløn, Visma Dataløn, Lessor, Proløn or SD Worx
- You use an ERP other than Business Central, or may change ERP later
- You want to keep your existing company cards, or use Acubiz's own AcuCard
- You need mileage and per diem handled according to Danish rules
Another tool may fit better if
- You run everything in Business Central and want expenses in the same system: look at Continia Expense
- You mainly want to issue company cards with spending limits to many employees: look at Pleo
Frequently asked questions
Why does payroll integration matter for expense software in Denmark?
Mileage and per diem are often reimbursed and reported through payroll. Without a payroll integration, someone has to move the approved amounts manually before each pay run, which costs time and creates errors.
Which Danish payroll systems does Acubiz integrate with?
Acubiz lists integrations with Danløn, Visma Dataløn, Lessor, Proløn and SD Worx. Approved expenses, mileage and per diem can be transferred to the payroll system for the next pay run.
Can I use expense software with Business Central?
Yes. Acubiz lists an integration with Microsoft Dynamics 365 Business Central, and Continia Expense Management runs inside Business Central itself. Which fits better depends on whether you want a separate expense app or everything inside the ERP.
Do I need new company cards to digitalise expenses?
Not necessarily. Acubiz connects to existing cards such as Mastercard, Visa, American Express, AirPlus and First Card, and also offers its own AcuCard: physical and virtual Visa cards issued by Pliant and managed in Acubiz. Card transactions arrive in real time and are matched with the receipts automatically.
What should I check before choosing expense management software?
Check which ERP and payroll systems it connects to, how it handles Danish mileage and per diem rules, how card transactions are matched, and how easy the app is for employees. Ask each vendor to show the full flow from receipt to booking and payroll.