Expense handling at KAB used to be a time-consuming and frustrating process, topping the list of tedious tasks. It was manual, cumbersome, and slow.
But today, they handle all expenses digitally through the Acubiz App. According to the employees, it’s user-friendly, easy, and fast.
The new digital approach has given the finance department better oversight and structure. Budget tracking has become easier, and overall financial management has been enhanced as a result.
KAB
KAB has roots back to 1920 when it was founded in Copenhagen with a vision to create good housing conditions for society.
Real Estate Management
Acubiz Advanced
Before Acubiz was implemented, the expense handling process at KAB was manual and slow. With a cash register in the office and limited opening hours, it was cumbersome for the employees’ daily routines.
They had to queue, fill out forms, and get them signed by their leaders, which often was seen as a burden.
The workflow was not popular among the employees. Louise Østvand, Team Manager at KAB, expresses the frustration:
“It was a very manual process where I personally often tried to avoid having expenses because it was simply too cumbersome.“
But with Acubiz, it’s turned upside down. The process is now quick and user-friendly, and it’s no longer demotivating and dull to reimburse expenses or mileage.
“When I buy breakfast for my employees, I just take a picture of the receipt, and 10 seconds later, I have registered all the data”
Louise Østvand
Team Manager, KAB
The benefits of Acubiz? Yes, they’ve been unmistakable for KAB. From a time perspective, they’ve freed up about a third of the work time previously spent on expense management.
“It has become easier for the finance department to bookkeeping, it’s become easier to maintain, it provides a better overview and a clearer structure – and last but not least, it’s become easier to do our budget tracking and overall financial management. I can also mention that our employees are happier now,” explains Sebastian Schrøder, Controller at KAB.
The primary objective was to ease daily life for both internal and decentral employees, as well as resident-elected board members, by offering a user-friendly solution for expense handling.
And this goal has been successfully met.
Acubiz has created a more efficient and satisfactory working environment, where employees can focus on their primary tasks without being hindered by administrative hassles.
Read more about KAB on their website.
The expense management process topped previously KAB’s list of boring tasks. It was manual, troublesome and slow. All expenses are today handled digital through Acubiz One. According to the employees, it is both user-friendly, easy and fast.
The finance department have achieved better overview and structure. Furthermore, it has become easier to make budgetary follow-ups and the overall financial management is strengthened.
The expense management workflow was manual, slow and troublesome before implementing Acubiz. KAB had a cash register inside their office with sparse opening hours and an associated cash card terminal. The employees had to queue up with their expenses and a form signed by their manager. This workflow was not popular with the employees:
“It was a very manual process where I personally often tried to avoid having expenses because it was simply too cumbersome” explains Louise Østvand, Team Manager at KAB.
Acubiz has made the process quick and user-friendly, and it is no longer demotivating and boring to reimburse expenses or mileage.
The benefits have been easy to spot for KAB. From a time perspective, they have released about one third of the working hours spent on expense management.
“It has been easier for the finance department to bookkeep, it has been easier to maintain, it provides a better overview, it provides a better structure and it has become easier to make our budget follow-ups and overall financial management. I can also mention that our employees are happier now”, explains Sebastian Schrøder, Controller at KAB.
The most important parameter was to make the everyday life easier for the internal employees, decentralized employees and residents-elected board members with a user-friendly expense management solution. And this has been achieved.