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Time registration


What is time registration?

Time registration is frequently used in companies to register absence and working hours spent on a given project or assignment. For most companies, this is an essential part of the personnel administration.

You can handle time registration digitally with Acubiz

Digital time registration can result in a better overview of the economy in terms of resource distribution, customers and projects. At the same time, you can avoid complex spreadsheets or schedules for time registration.

In other words, time registration is all about keeping track on what employees spend their time on and how much time is spent. The purpose of doing this vary from company to company. There are various systems and applications that can help with the time registration. The classic time sheet is still used in many companies, but digital and cloud-based time registration solutions is becoming increasingly popular.

Different types of time registrations

A time registration solution will typically provide access to holiday- and absence registrations – such as:

  • Holiday
  • Extra days and lieu days
  • Leave of absence
  • Sickness

Many companies invest in time registration solutions so their employees have the possibility to register exact working hours – that may be on specific tasks, cases, projects, customers etc. For companies working case- or project based it’s necessary that they can prove the actual working hours since invoicing often will be based on this.

The benefits of time registration

Time registration has many benefits.

It highlights real-time consumption, work patterns, and the scope of tasks/projects. This data is valuable for companies as it provides an overview and insight into whether workflows can be streamlined.

If, for example, 9 hours are spent on a project set to 8 hours, it will be relevant to look into the details and investigate what the employees have spent their time on to determine whether it is possible to reduce the time spent and avoid wasted time.

A time registration solution enables companies to invoice customers accurately – provided that another price has not been agreed beforehand. If the company has hourly employees (such as student assistants), time management makes it easy for them to register their work hours.

In many cases, the time registration solution can be integrated with the payroll system, making payroll more manageable and automated. In addition, it saves the accounting department from manual processes.

Remember to set clear guidelines for time registration

Although there are many advantages to digital time registration, the disadvantage is that it requires trust. Employees often have to actively start registering their hours, which requires that they all understand that their paid salary is calculated based on this. Good advice for the employer is to set very clear guidelines for how employees should use time registration. This way, there is no doubt when the salary is paid out.

Digital time registration with your smartphone

With Acubiz it is possible to register time – hour based or project based – in an efficient and fast way on your smartphone via our app.

Time registration via an app helps to create complete control over the economy surrounding internal and external projects, customers, and cases. Additionally, registering hours with the mobile phone eliminates the need for complicated spreadsheets and forms to avoid more hassle.

Say goodbye to crumpled timesheets

By integrating time registration into one of the systems in your company (such as the payroll system), you can easily and quickly streamline everyday life, where you and your employees don’t have to deal with crumpled timesheets.

Instead, you can get information directly from the system when it comes time to pay salaries or if you want to investigate the time spent on a task. It is also much easier to monitor the amount of overtime.

EU member states required to register working hours

In 2019, the European Court of Justice issued a far-reaching ruling stating that member states must require employers to establish processes ensuring that employees’ actual daily working hours are recorded.

On January 23, 2024, the law on the registration of working hours was adopted in the Danish Parliament, and as of July 1, 2024, it will become mandatory for all Danish employers to provide a system that allows employees to record their working hours.

This is being done to protect employees’ rights, specifically to ensure that employers comply with existing legislation regarding working hours, which stipulates:

The aforementioned rules are already mandatory, and the new law simply aims to make it easier to document whether the rules are being followed or not. The system for recording an employee’s working hours will thus ensure that it is always possible to verify compliance with the rules for maximum working hours.

All information regarding an employee’s recorded working hours must be retained for five years.

Do you want to know more?

Time registration is getting more and more relevant for employers. We can help setting up the right solution to suit your needs. In that way, time will be released to spend on your actual work tasks.

Contact us if you want to know how we can help your business or book a free online demo to learn more.

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