Automatic VAT refund via app
No more time-consuming and complicated review of individual receipts.
Every year, businesses miss out on large amounts caused by lack of reimbursement of foreign VAT – simply, because the process is difficult and time-consuming. Acubiz Expense Management is a 100% digital and app-based solution that automates the process for all types of enclosures belonging to any expense, purchase on company credit cards AND supplier purchases!
TL;DRAcubiz automates the recovery of foreign VAT as part of its expense management workflow, meaning businesses no longer need to manually review individual receipts or file separate applications for each country. Because Acubiz already holds all required documentation from the expense process, the VAT recovery is triggered automatically without any additional work from finance teams.
With Acubiz Expense Management Service (EMS), the VAT refund processes are automated, and the recovery are processed automatically by using the Acubiz app for expense reporting. Acubiz makes it simple and hassle free for a company to reclaim foreign VAT. No more time-consuming and complicated review of individual receipts or application on special forms, which must be sent to the authorities in the country in which, you apply for VAT refunds.
One digital solution for two administrative processes
A digital and app-based Expense Management solution eliminates paper-based and time-consuming expense reporting – and instead, provides you with an efficient on-the-go solution for managing cash expenses, purchase on company credit cards and vendor purchases. Quickly and easily register your purchase – regardless of type – by taking a picture of the receipt and entering necessary information in the app – all while you’re on the go. In this way, purchase and receipt are included in the automatic recovery routine that Acubiz provides.
To meet requirements established by the authorities in connection with a manual process for recovering foreign VAT, all receipts are processed individually to meet reporting of all purchases – a quite cumbersome process! BUT, with your Acubiz solution, these requirements are fully met, as Acubiz already has access to relevant documentation necessary for recovery of foreign VAT.
You can solve two difficult and administrative processes with only one efficient, digital and app-based expense management solution – and no longer miss out on huge VAT refunds!
When is the recovery of foreign VAT relevant to your business?
Foreign VAT refund is relevant, when you for instance have travel activities abroad. The amount of travel activities, for example in connection with fairs and conferences, is often large and therefore there is a lot of money to get repaid.
According to SKAT, you can recover VAT on e.g. the following types of purchases:
- Transporting passengers
- Fuel
- Hotel stay
- Restaurant visit
- Admission fairs
Visit skat.dk for further details in Danish.
It is the rules in the EU country concerned that determines, whether you can recover VAT. To get to know more about how Acubiz helps you to simplify the processes for recovering VAT read more about our foreign VAT refund service or give us a call on +45 70 214 215.
Frequently Asked Questions
How does Acubiz automate the foreign VAT refund process?
When employees register expenses through the Acubiz app, all receipt data and documentation required for VAT reclaim is captured automatically. The system processes this documentation to meet country-specific reporting requirements, triggering recovery without needing separate manual applications or individual receipt reviews by the finance team.
What types of purchases are covered by the automated VAT recovery in Acubiz?
The automated recovery covers cash expenses, purchases made on company credit cards, and supplier purchases. Any expense type processed through the Acubiz Expense Management Service is automatically included in the VAT recovery routine, providing comprehensive coverage across expense categories.
Why do businesses miss out on foreign VAT refunds without automation?
The manual process requires reviewing receipts individually, understanding each country's specific documentation requirements, completing country-specific application forms, and meeting different deadlines. This is genuinely complex when expenses span multiple countries, and most finance teams deprioritize it simply because of the administrative burden.
Does using Acubiz for VAT recovery require any extra steps from employees?
No. Employees follow the same registration process they use for any expense: photograph the receipt and enter the necessary information in the app. No additional steps are required. The VAT recovery happens automatically in the background using the documentation already collected.
When is foreign VAT recovery not possible?
Recovery is not possible for VAT incurred in countries where the company has no legal basis for reclaim, or where the specific type of expense is excluded under local rules. The eligibility rules vary by country, but the automated system applies these criteria based on the transaction data.
