How should you store your vouchers?

There is still a widespread belief that original paper vouchers must be kept regardless of whether the document is scanned and is stored digitally or not.
storing vouchers


What will change with the new Danish Bookkeeping Act?

The new Danish Bookkeeping Act enters into force on 1 July 2022. This means that Danish companies will have to register and store vouchers digitally in a digital finance system. Also, there are now requirements that need to be met regarding keeping a digital backup of accounting material.
Companies that fit into reporting classes B, C, or D will have to meet the new requirements from 1 January 2024. For companies in reporting class A with a revenue of more than DKK 300,000, the date is 1 January 2026.
However, it is possible to store vouchers digitally cf. §10 para. 2 of the old Bookkeeping Act. You can therefore choose whether you want to keep your vouchers physically or digitally until 1 January 2024 or 2026.

Vouchers still need to be stored for five years

According to SKAT, you must still keep your vouchers securely for 5 years from the end of the financial year to which the material relates. The storage must be done in a way that it is possible to independently and unambiguously find the accounting material. This is where the advantage of digital storage comes into play. After all, five years’ worth of vouchers take up a lot more space in physical binders than they do on a server – and it is much easier and faster to search for the individual voucher!
There is no reason not to start digitizing your expense management today. 
Digital vouchers are also eligible as documentation when you need to have your expenses covered by your employer – for example after you get home from a business trip. Travel expense reporting is also something that can easily be digitized. You can read more about that here

Acubiz helps you to comply with the law

If you use a digital solution, like Acubiz, to manage your expenses, vouchers will be stored digitally in accordance with the existing and new laws.
Want to know more about how you can manage employee-related costs digitally?
Contact us

Related articles

5 Questions for You, CFO!

In about four months, as the year approaches its conclusion, companies review their annual results. This typically includes the performance and financial results of the past year, as well as goals and strategies for the upcoming year.

The world’s top leaders’ predictions for 2023

PwC has asked more than 4,000 CEOs worldwide about how the future looks when speaking of economic growth, technological advancement, automation, inflation, macroeconomics, and much more.

Meet Visma Acubiz: our intern Adrian

‘Meet Visma Acubiz’ is a series of articles that take you behind the scenes. The articles tell the stories of everyday heroes at Visma Acubiz. In this article, the spotlight is on Adrian Guillen, who is an intern in our Marketing team.

The actual costs associated with manually handling expenses

We are often asked questions along the lines of, “how expensive is Acubiz?” or “isn’t it expensive to acquire a system for handling our expenses?”. Let us try to reverse the question by asking, “do you know how much you spend on handling expenses?”.

3 myths about Expense Management

Explore common myths about Expense Management, including its applicability to all company sizes, its ease of implementation, and its broader benefits beyond cost savings.