The new Danish Bookkeeping Act is here. How does that affect you?

The Danish Bookkeeping Act has been modernized, and there are now requirements for digital bookkeeping in a digital accounting system and digital storage of vouchers.
coworkers smilling and talking

Content

At the end of May, the Danish Parliament passed the new Bookkeeping Act. The act, which has been well underway, is now effective from 1 July 2022. The new requirements and rules of the act are approaching. Before you worried about the date of application, we can reassure you that the transition will not be as sudden. The requirements will come into force step by step. We will walk you through the most important key points in this article.

The Bookkeeping Act in short

In 2021 the Danish Parliament agreed on a political deal about a reform package for the Danish economy. The purpose of the deal was to strengthen the effort against fraud and increase the degree of digitalization of bookkeeping. Later a bill was presented regarding a new bookkeeping act, which was passed by the Parliament at the end of May.

The Bookkeeping Act has been modernized and it aims to ease companies’ administration through digitization and automation of bookkeeping. Now there are requirements for digital bookkeeping in a digital accounting system as well as storing vouchers online.

There are a lot of requirements in the new act and it can therefore be a big change for some companies to adapt to. However, it also offers an opportunity for companies to streamline, digitize and utilize data to create value and insight.

Who is the act going to affect?

Most Danish companies will be affected by the act as companies with annual revenue of DKK 300.000 two years in a row have to live up to the new requirements. You also have to meet the requirements if you run an association with business activities. The timing of the transition to digital bookkeeping varies depending on your reporting class.

The most significant changes

The most significant changes in the new act are without a doubt the requirements revolving around the digitization of bookkeeping. The introduction of this requirement of digital bookkeeping of transactions, storing of vouchers, and usage of a registered and approved digital accounting system.

The new act emphasizes that companies must register and store vouchers digitally in a digital accounting system. In addition, there is a requirement to keep a digital backup copy of the accounting material. We can not specify exactly which documents are covered by the digital storage obligation, as it has not yet been determined by the Danish Business Authority.

Timetable

As promised, you do not have to worry – not yet at least. Part of the act enters into force on 1 July, but the requirements regarding digital bookkeeping and storing will be implemented throughout the next couple of years.

As mentioned, companies must now use a registered and approved digital accounting system. There is a list of requirements for vendors of digital accounting systems, but the specific requirements are still being prepared and are therefore not known yet. They will be published no later than 1 January 2023, after which the systems must be registered and approved no later than 1 July 2023. This will give vendors the time to develop the new and necessary functions. We will follow up when we know the specific requirements.

Then it is time for digital bookkeeping. Most companies need to focus on 1 January 2024. This is when the requirement for digital bookkeeping will apply to companies in reporting classes B, C, and D. For companies in reporting class A with a revenue of more than DKK 300,000, the date is 1 January 2026.

The most important dates: 1 July 2022 – the act is effective 1 July 2023 – registration and approval of digital accounting systems 1 January 2024 – requirements for digital bookkeeping in digital bookkeeping system for companies in reporting classes B, C, and D 1 January 2026 – requirements for digital bookkeeping in digital bookkeeping system for companies in reporting class A

Fines as a consequence

It is expected that the digital accounting systems most companies are already using will be approved automatically on 1 July 2023 at the latest. Other companies maybe use perhaps an accounting system they developed themselves or the accounting system of their foreign parent company. If this is the case, they do not have to be registered with the Danish Business Authority, but the company is responsible for ensuring that the systems comply with all requirements.

With the new act also comes stricter rules and larger fines for non-compliance. Authorities may require insight into your company’s accounting material, and if your company is unable to present digital accounting material, you may risk fines of up to DKK 1.5 million.

Are you prepared?

Today many companies are already storing their vouchers online. At least our customers do, as Acubiz delivers digital and bookkeeping-related data for any finance system.

However, there are still companies that are holding back, which, for most, is not possible after 1 January 2024. Those companies may as well start digitizing and automating expense management. Better today than tomorrow.  

We will return with further information about the Bookkeeping Act when there is news. Sign up for our webinar on Monday, where Jesper Lohmann Andersen from BDO takes you through everything we know.

Related articles

Why company policies are important when you manage employee expenses

Explore the significance of company policies in managing employee expenses effectively. Enforcing policies ensures cost savings, simplifies employee routines, and enhances transparency.

Why Should You Automate Your Invoice Management?

Optimising work processes and efficient workflows are high-priority focus areas for both larger and smaller companies. To keep up with the time and developments in the market, these are essential considerations you should make. The process of invoice management represents an area with significant room for improvement, where both time and money can be saved.

Can I have a digital receipt, please?

Receipts are important. A receipt is your proof of purchase for goods or services. Receipts are important to consumers, if we, at some point need to complain about the goods or services that we’ve bought.

Digital receipts in a B2B context

Embracing digital receipts in the B2B sphere requires a deeper understanding of professional buying behavior. While the concept is promising, current solutions often miss the mark, largely catering to private consumers. Bridging these gaps can revolutionize expense management for business users.

3 Fintech trends in 2025

What will AI mean for the financial sector in 2025? Can advanced cybersecurity protect our digital data? And how will sustainable financial products change the way we invest responsibly?

Plus

For businesses looking for smarter expense management with additional features for policies and approvals.

Plus

Din anbfealede pakke: Plus

Vi anbefaler Acubiz Advanced til dig, der ønsker fuld kontrol og maksimal fleksibilitet i dit regnskabsarbejde. Med Acubiz Advanced kan du integrere centrale forretningssystemer og skræddersy en optimal løsning, der passer præcist til dine behov. 

Premium

For businesses with complex needs that require a scalable solution with advanced features.

Premium

Din anbfealede pakke: Premium

Vi anbefaler Acubiz Premium til dig, der ønsker fuld kontrol og maksimal fleksibilitet i dit regnskabsarbejde. Med Acubiz Premium kan du integrere centrale forretningssystemer og skræddersy en optimal løsning, der passer præcist til dine behov. 

Lite

For businesses that need a simple solution for managing expenses and company cards without complexity.

Lite

Din anbfealede pakke: Lite

Vi anbefaler Acubiz Lite til dig, der ønsker en simpel løsning til  kontrol over dine udgifter og firmakort i dit regnskabsarbejde. 

POPULAR

Advanced

For businesses with multiple entities streamlining expense management with dimensions and advanced approvals.

Advanced

Din anbfealede pakke: Advanced

Vi anbefaler Acubiz Advanced til dig, der ønsker fuld kontrol og maksimal fleksibilitet i dit regnskabsarbejde. Med Acubiz Advanced kan du integrere centrale forretningssystemer og skræddersy en optimal løsning, der passer præcist til dine behov.